Transitioning to a green fleet and/or changing your car benefit scheme requires some planning. To help you move forward with confidence we’ve prepared an essential checklist:
1. Understand your motivation:
The way you transition to a green fleet, and your time frame for doing so, may depend on whether your primary concern is ecological or financial. So, deciding which is more important to your organisation should help you with all the decisions that follow.
2. Calculate the cost savings that could be generated.
However your transition is to be accomplished, financial considerations must be taken into account. It is therefore important to work out the potential savings and costs associated with ‘going electric’. There will be upfront costs that need to be taken into account and set against the savings, and the speed with which those savings can be made available. You could start by identifying the cars coming to the end of their lease and asking your provider about suitable green alternatives, so that you have an initial indication of the potential savings available.
3. Feasibility studies
Most fleets will want to transition over time, therefore carrying out a feasibility study, or studies which utilises whole life costs for both cars and infrastructure, should prove very useful. Feasibility studies should provide a reliable indication of the level of savings available across the fleet, whilst taking into account which parts of the fleet, or which employee grades or categories might be included in a staged transition, to find the solution that would best suit
your organisation. It may be, for example, that the introduction of a pilot scheme, such as a salary sacrifice car scheme for non-eligible drivers is the natural first step, or perhaps changing your pooled cars to ULEVs.
4. Consider the necessary infrastructure
You may need to overcome employee misconceptions about ULEVs. This could be achieved by raising the profile of the organisation’s environmental and sustainability goals, or providing useful and practical information about plug-in cars to your employees as you install charging points in the workplace, to allay any anxiety about charging. Some organisations may also wish to consider installing charging points at some employees’ homes. The number of workplace installations may depend on the driver profile of your employees, bearing in mind that employees who drive reasonably low mileages will probably only need to recharge at home. And remember, government grants and tax breaks are available to mitigate the costs of going green and pure electric cars will be the only new cars on sale in the future, so you’ll ne
5. Include a wide range of models on the choice list
Work with a provider that can offer a wide range of models – you need to have something for everyone. And include both BEVs and PHEVs to start – some drivers will only need a small car to drive around locally, others will need a longer range and the ability to use rapid chargers.
6. Review your car and fuel policies
You’ll need to revisit your fuel and car policies to ensure they take ULEVs into account. That includes items like business mileage and advisory electricity rates for pure electric cars and the calculation of BiK rates using Zero Emission Range for PHEVs where appropriate. Base your decisions on the whole life costs of cars rather than their monthly rental. Understand too how expectations might change with regards to business journeys; for example, might the travelling time be longer? Although your employee may work whilst their car is charging, might there be a necessity to provide minimum subsistence rates for those drivers or take into account longer working hours? If you already use fuel cards, ask for electricity to be accommodated too.
7. Educate your drivers
Drivers will need support to understand how practical plug-in cars can be and how significant the savings could be for them. You could help employees to understand how far battery technology has come, explain the jargon so they feel more comfortable and encourage them to test drive some ULEVs. Or perhaps you could start your transition by introducing Ultra-Low Emission pooled cars and encouraging employees to try one out on a business journey. Tusker can supply all the information you and your drivers need to make an informed decision.
8. Don't make a wholesale change
As mentioned in Step 3, it’s unlikely that you’ll want to change your entire fleet to ULEVs in one go; you will want to ensure the smoothest and most cost effective transition. This is likely to also prove the best approach for your employees, particularly the higher mileage drivers who will want to feel secure that a change to a plug-in car won’t mean a significant change to their lifestyle or working practices.
Considering the switch? Get in touch with us and start your transition today.